Privacy Policy
Data processing information according to GDPR
Last updated: 5/21/2026
Overview
This privacy policy explains how KI-N ("we", "our", or "us") collects, uses, and protects your personal data when you use our website and services. We are committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR).
What data we collect
- Contact form submissions: name, email address, phone number, company name, and your message
- Preferred contact dates, times, and communication method
- Information about your AI usage, tools, and budget (if provided)
- Technical data: browser type, IP address (anonymized), and pages visited
Purpose of processing
We process your personal data solely for the following purposes:
- To respond to your inquiries and contact requests
- To schedule and manage consultations
- To improve our website and services based on anonymized usage data
- To comply with legal obligations
Legal basis
The processing of your data is based on:
- Your explicit consent (Art. 6(1)(a) GDPR) when you submit the contact form
- Our legitimate interest (Art. 6(1)(f) GDPR) in improving our website through anonymized analytics
- Legal obligations (Art. 6(1)(c) GDPR) where applicable
Data storage & retention
Your data is stored securely in our database. We retain contact form data for a maximum of 12 months after your last interaction, unless a longer retention period is required by law. You may request earlier deletion at any time.
Cookies & tracking
This website uses essential cookies required for basic functionality. We also use analytics cookies to understand how visitors use our site — only if you accept them via the cookie banner. You can change your cookie preferences at any time. No third-party tracking cookies are used without your explicit consent.
Your rights
Under GDPR, you have the following rights:
- Right of access: request a copy of your personal data
- Right to rectification: correct inaccurate data
- Right to erasure ("right to be forgotten"): request deletion of your data
- Right to restriction of processing: limit how we use your data
- Right to data portability: receive your data in a structured format
- Right to object: object to processing based on legitimate interest
- Right to withdraw consent: withdraw your consent at any time
Contact us
For any privacy-related inquiries, data requests, or complaints, please use our contact form or reach out to us directly. We will respond within 30 days.